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Saving Trees and File Space

机译:节省树木和文件空间

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摘要

In the sci-fi thriller Minority Report, one of the most impressive scenes was Tom Cruise rapidly moving his hands to retrieve and manipulate large amounts of video and text files on a large three-dimensional screen, truly giving new meaning to the phrase "information at your fingertips." While not quite as technologically advanced as this, document management software systems of today still provide the means necessary to achieving a truly paperless work environment. Document management has come of age. Certainly this year many accounting firms will (or should) consider implementing these increasingly paperless systems that have the potential to dramatically change workflow processes for both office-based and remote users. A completely paperless environment is probably not attainable, but one with less paper certainly is desirable. Typically, a CPA firm might have over 20 percent of its physical space devoted to the storing and retention of paper files. A reduction to just 10 percent would result in significant cost savings. Another often overlooked benefit of document management software is that in the event of a disaster, file back-ups readily retrieve all stored documents— accessible, if necessary, from remote locations.
机译:在科幻惊悚片《少数派报告》中,最令人印象深刻的场景之一是汤姆·克鲁斯(Tom Cruise)快速动手以在大型三维屏幕上检索和处理大量视频和文本文件,真正为“信息”一词赋予了新的含义。触手可及。”尽管不像现在这样技术先进,但是今天的文档管理软件系统仍提供实现真正的无纸化工作环境所必需的手段。文件管理已经成熟。当然,今年许多会计师事务所将(或应该)考虑实施这些越来越无纸化的系统,这些系统有可能显着改变基于办公室的用户和远程用户的工作流程。可能无法实现完全无纸化的环境,但是肯定希望使用更少的纸张。通常,注册会计师事务所可能会将其物理空间的20%以上用于纸质文件的存储和保留。降低到仅10%可以节省大量成本。文档管理软件的另一个经常被忽视的好处是,在发生灾难时,文件备份可以轻松地检索所有存储的文档-必要时可以从远程位置访问。

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