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Assessment of the management of student affairs records: Case of the University of Mpumalanga in South Africa

机译：评估学生事务记录的管理：南非姆普马兰加大学的案例

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Purpose - The purpose of this paper is to assess records management components, such as record scheduled, records appraisal, destroyed/disposed, retained, training of staff on the management of the student affairs records (SARs), provided access, the challenges associated with efficient management of SARs and strategies for effective management of SARs, to determine the extent the Student Affairs Department (SAD) complies with the University of Mpumalanga (UMP) records management policy. Design/methodology/approach - This paper uses qualitative methodology of a triangulation of data collection and this included interviews, document analysis and observation. Findings - The literature review, as well as the interview, revealed that findings on the UMP records management policy are multi-layered. A number of participants mentioned lack of records centre, records retention and appraisal of records, records management training and managing access to information as a challenge to the management of SARs. Research limitations/implications - The research was only limited to the UMP, Student Affairs Division, with a population of 15 staff members even though the findings can be applied to all the universities in South Africa Practical implications - SAD has a unique contribution to make to ensure that records created within their division are managed in terms of the UMP records management policy by ensuring that components such as records storage retention and appraisal of records management training and managing access to information are adhered to. Social implications - Failure to comply with the UMP records management policy by the Student Affairs Division will contribute to the loss of institutional memories, non-compliance with legislations such as Promotion of Access to Information Act 2000, National Archives and Records Services Act 46 of 1996 and the Protection of Personal Information Act No 4. Of 2013. Originality/value - The research appears to be the first of its kind, to the best of the authors' knowledge, to assess SARs at the UMP, South Africa.
机译：目的-本文的目的是评估记录管理的组成部分，例如记录安排，记录评估，销毁/处置，保留，对工作人员进行学生事务记录（SAR）管理的培训，提供的访问权限以及与之相关的挑战SAR的有效管理和SAR的有效管理策略，以确定学生事务部（SAD）符合姆普马兰加大学（UMP）记录管理政策的程度。设计/方法/方法-本文使用定性方法对数据收集进行三角测量，其中包括访谈，文档分析和观察。调查结果-文献综述以及访谈显示，UMP记录管理政策的调查结果是多层的。一些与会者提到缺乏记录中心，记录保存和评估记录，记录管理培训和信息获取管理，这是对搜救体系管理的挑战。研究的局限性/意义-尽管研究结果可以应用于南非的所有大学，但该研究仅限于UMP学生事务部，该研究人员只有15名工作人员。实际意义-SAD可以为通过确保遵守诸如记录存储保留和评估记录管理培训以及管理信息访问之类的组件，确保根据UMP记录管理策略对在其部门内创建的记录进行管理。社会影响-学生事务部不遵守UMP记录管理政策将导致机构记忆的丧失，不遵守诸如《 2000年促进信息获取法》，《 1996年国家档案和记录服务法》之类的立法以及2013年第4号《个人信息保护法》。原创性/价值-就作者所知，这项研究似乎是同类研究中的第一项，用于评估南非UMP的SAR。

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