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首页> 外文期刊>Records management journal >Correspondence as a documentary form, its persistent representation, and email management, preservation, and access
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Correspondence as a documentary form, its persistent representation, and email management, preservation, and access

机译：作为文件形式的信函，其永久性表示形式以及电子邮件管理，保存和访问

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Purpose - The aim of this paper is to construct a systematic way of thinking about correspondence as a documentary form and discuss the role its persistent representation features play in management, preservation and access of email correspondence. Design/methodology/approach - Using the method of diplomatic analysis as a guiding theory, the paper conducts a historical review of correspondence recordkeeping and email systems in the American context, analyzes the evolution of its persistent representation features and discusses the implications on current email management and archival practices. Findings - Correspondence as a document form and its persistent representation features have played an important role in traditional correspondence recordkeeping and electronic mail management. The design of systems to manage, preserve and access email records should reflect the characteristics and functionality of email records, capable of retaining email correspondence as a documentary form supported by its persistent representation features. Research limitations/implications - The research in this paper mostly covers secondary sources with a regional focus. The analysis covers important historical developments in correspondence and email recordkeeping and archival practices. The study uses examples of email archives available online, and further research can be developed when more email archival collections are processed and constructed. Originality/value - A systematic analysis of persistent representation of traditional correspondence and electronic mail provides a useful perspective to reflect on the characteristics of correspondence as a document form and offers some food for thought for records management and archival professionals and assists them in developing systems to better manage, preserve and provide access to email correspondence.
机译：目的-本文的目的是构建一种以系统的方式将信函视为文献形式的思考方式，并讨论其持久表示功能在电子邮件信函的管理，保存和访问中的作用。设计/方法/方法-使用外交分析方法作为指导理论，本文对美国背景下的通信记录保存和电子邮件系统进行了历史回顾，分析了其持久性表示特征的演变并讨论了对当前电子邮件管理的影响和档案做法。调查结果-信函作为一种文档形式及其持久的表示功能在传统信函记录保存和电子邮件管理中发挥了重要作用。用于管理，保存和访问电子邮件记录的系统的设计应反映电子邮件记录的特征和功能，能够将电子邮件通信作为其持久表示功能所支持的文档形式保留。研究局限性/含义-本文的研究主要涵盖具有区域重点的次要资源。该分析涵盖了通信，电子邮件记录保存和归档实践方面的重要历史发展。该研究使用了在线提供的电子邮件归档示例，当处理和构建更多电子邮件归档集合时，可以进行进一步的研究。原创性/价值-对传统信件和电子邮件的持久性表示形式的系统分析提供了一个有用的视角，可以反映出作为文件形式的信件的特征，并为记录管理和档案专业人员提供了一些思考的食物，并帮助他们开发系统来更好地管理，保留和提供对电子邮件通信的访问。

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