This paper analyzes the whole of the electronic archives management system, describes the basic features and functions of the system, and gives the flow of each functional module of the system. Techniques for implementing important functions in the system are discussed and compared. Using the object-oriented idea, this paper designs the electronic archives management system and gives the hybrid structure model of the system. According to the needs of the electronic office, an official document transmission module is established to realize the electronic transmission of official documents, and the specific implementation process is given. According to the characteristics of archives information management and utilization, SQL Server is used as the background database and the database design is carried out. This paper introduces the full-text retrieval technology that realizes the query and retrieval function of electronic archives and gives how to configure the full-text retrieval service in SQL Server. This paper proposes a K-means-based merging control message clustering algorithm to solve the problem of communication topology changes caused by large-scale, high-mobility merging control messages. Based on the idea of K-means clustering, the calculation method of distance in K-means is improved by combining the distribution of the initial electronic archives message, and the fitness function of the electronic archives is designed by using the information of the electronic archives in the cluster and the average distance to the neighboring electronic archives. According to the maximum fitness value, the cluster head is selected to establish clustering. The file management system is tested and analyzed in a simulated environment. Based on the functional positioning of the system and the business environment, the functional performance and performance of the analysis system are examined and analyzed, and the research and development results are inspected according to the system development goals to check whether the development results of the system have reached the advanced stage. At the functional level, it can automate the management of the core business of the distributed electronic archives management department and support the distributed storage management of massive archive data, which effectively improves the informatization level and development efficiency of archives management.
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