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Use and access of grey literature in special libraries may be hindered by lack of visibility and cataloguing

机译：缺乏可见性和编目可能会阻碍特殊图书馆中灰色文献的使用和访问

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A review of: Ranger, Sara L. “Grey Literature in Special Libraries: Access in Use.” Publishing Research Quarterly 21.1 (Spring 2005): 53-63. Objective – To examine the barriers to making grey literature (literature not controlled by commercial publishers) easier to access in special libraries. Design – Interviews. Setting – Variety of special libraries (government, corporate and specialized academic) in the United States. Subjects – Sixteen librarians from fourteen organizations in Washington, Michigan and Texas were interviewed. Four of the organizations were government libraries, four were corporate libraries and five were specialized academic libraries. One of the interviews was not used because the organization did not maintain a collection of paper-based grey literature. Methods – Librarians were selected as possible interview subjects via three methods: some were previously familiar with the author; some were referred to the author by friends, family and colleagues; two candidates volunteered in response to a presentation of the project at a professional meeting. Interviews were conducted between February 2002 and May 2003. A standard set of seven questions were used, but often followed with further questions. The interviews were conducted either in the library or the librarian’s office. The interviews were tape-recorded and the answers were written down. Interviews typically lasted between fifteen and thirty minutes and asked about the current state, holdings, access and use of grey literature in the special library. Main Results – Results from the interviews suggest a wide variance in the percentage of users that access grey literature. Grey literature was used less in the corporate libraries than the academic and government libraries. The percentage of the collection made up of grey literature also varied widely between the different libraries. Reports were found to be the most popular form of grey literature, although most of the libraries reported owning conference proceedings and newsletters in addition to reports. One interesting observation found during the interviews was that most of the users of grey literature are also producers of grey literature. The librarians surveyed reported that some of the reasons for using grey literature included use in research, to write (often more grey literature), interest in the topic, for class assignments, as records of previous practices, for localized studies, and for creating models and practices. Results found that for the libraries surveyed, much of the grey literature remains uncatalogued and what has been catalogued was done using a variety of methods. Over half of the libraries surveyed had their grey literature accessible online. Conclusion – Two main reasons were cited as explanations for why grey literature was not used as much as it should be: lack of cataloguing and visibility. In many of the libraries surveyed, much of the grey literature had not been catalogued, making it difficult to find and use the resources. Reasons cited for not cataloguing grey literature include lack of time, funds and/or knowledge. As well, in many of the libraries surveyed, it was found that the holdings of grey literature were not readily visible to the users, so users were not even aware that it existed. To improve the awareness and accessibility of grey literature, the author recommends regional depositories for grey literature, international standards for cataloguing and more cooperation between special libraries.
机译：评论：Ranger，SaraL。“特殊图书馆的灰色文学：使用中的访问。”出版研究季刊21.1（2005年春季）：53-63。目的–研究使灰色文献（不受商业出版商控制的文学）更容易在特殊图书馆中获取的障碍。设计–面试。设置–美国各种特殊图书馆（政府，企业和专业学术机构）。主题–采访了来自华盛顿，密歇根州和德克萨斯州的14个组织的16名图书馆员。该组织中有四个是政府图书馆，四个是公司图书馆，五个是专业学术图书馆。由于组织未保留任何纸质灰色文献，因此未使用其中的一次采访。方法–图书馆员通过三种方法被选为可能的采访对象：一些以前熟悉作者;朋友，家人和同事推荐给作者。两名候选人自愿参加了在专业会议上对项目的介绍。访谈在2002年2月至2003年5月之间进行。使用了一组标准的七个问题，但随后经常出现其他问题。采访在图书馆或图书馆员办公室进行。采访记录下来，答案被写下来。访谈通常持续15到30分钟，并询问特殊图书馆中灰色文献的现状，持有量，获取和使用情况。主要结果–访谈的结果表明，访问灰色文献的用户百分比差异很大。公司图书馆使用的灰色文献少于学术和政府图书馆。在不同的图书馆之间，由灰色文献组成的集合所占的百分比也相差很大。报告是灰色文献中最受欢迎的形式，尽管大多数图书馆都报告说除报告外还拥有会议记录和新闻通讯。采访中发现的一个有趣的观察结果是，大多数灰色文学的使用者也是灰色文学的生产者。接受调查的图书馆员报告说，使用灰色文献的一些原因包括在研究中的使用，写作（通常是更多的灰色文献），对该主题的兴趣，对课堂的分配，作为以前的实践的记录，对于本地化研究以及创建模型的原因和实践。结果发现，对于所调查的图书馆而言，许多灰色文献尚未编目，并且已使用多种方法对已分类的文献进行了分类。在接受调查的图书馆中，有超过一半的图书馆在线提供了灰色文献。结论–两个主要原因被解释为为什么灰色文献没有得到应有的使用的原因：缺乏分类和可见性。在许多接受调查的图书馆中，许多灰色文献都没有分类，因此很难找到和使用这些资源。未归类灰色文献的原因包括时间，资金和/或知识不足。同样，在接受调查的许多图书馆中，发现用户不容易看到灰色文献的馆藏，因此用户甚至不知道它的存在。为了提高对灰色文献的认识和获取，作者建议使用灰色文献的区域性藏书，编目的国际标准以及特殊图书馆之间的更多合作。

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