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Records management practice in support of governance in the county governments of Kenya, a case of Nyamira County

机译:记录管理实践,以支持肯尼亚县政府的治理,以尼亚米拉县为例

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Purpose - The study aims to establish the records management practice, in support of governance in Nyamira County. The objectives were to determine the types of records managed in Nyamira County, to establish the contribution of records management in the running of Nyamira County, to determine the adoption of records management policies in Nyamira County and to assess strategies that will lead to sound records management in Nyamira County. Design/methodology/approach - The sample population comprised 27 respondents who were drawn from different categories of staff through census sampling as follows: 4 records officers, 3 record clerks, 10 chief officers and 10 secretaries. The study used a qualitative research approach where interview schedules and observation were used for data collection. Findings - It was established that Nyamira County generated various types of records including policy related records, financial records and auditing records. It was submitted that records management is essential in support of governance as it forms a basis for equity in resource distribution, hence fostering confidence among the public, which results in good will from the people on County government projects. The study noted various challenges including inadequately trained staff on records management, lack of records disposal and retention schedules, inadequate equipment and space and inadequate policies and standards. Originality/value - The study concluded that poor records management practiced in Nyamira County was a great hindrance to good governance and recommended that county governments should formulate and implement records management policies, standards and guidelines and provide adequate budgetary allocations to ensure that the records management practice that is in place supports governance.
机译:目的-该研究旨在建立记录管理实践,以支持Nyamira县的治理。目标是确定Nyamira县管理的记录类型,确定Nyamira县运行中记录管理的作用,确定Nyamira县采用记录管理政策并评估将导致合理记录管理的策略在尼亚米拉县。设计/方法/方法-样本人群包括27名被调查者,这些被调查者来自人口普查的不同类别的人员,具体如下:4名记录员,3名记录员,10名总干事和10名秘书。该研究采用了定性研究方法,其中将访谈时间表和观察结果用于数据收集。调查结果-据确定,尼亚米拉县产生了各种类型的记录,包括政策相关记录,财务记录和审计记录。有人提出,记录管理对于支持治理至关重要,因为它构成了资源分配公平的基础,因此可以增强公众的信任度,从而使人民对县政府项目产生良好的意愿。该研究指出了各种挑战,包括对记录管理人员的培训不足,缺少记录的处置和保存时间表,设备和空间不足以及政策和标准不足。原创性/价值-该研究得出的结论是,尼亚米拉县实行的不良档案管理严重阻碍了善政,并建议县政府制定和实施档案管理政策,标准和准则,并提供足够的预算拨款,以确保档案管理实践可以支持治理。

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